File / Scanning Clerk in Santa Fe Springs, CA at Avanti Hospitals

Date Posted: 11/6/2019

Job Snapshot

Job Description

Central Business Office

Job Title: File / Scanning Clerk 

City: Santa Fe Springs / State: California    

Central Business Office

From 8:00 AM

To 4:30 PM


Job Description and Job Responsibilites

Job Title:  File / Scanning Clerk

Job Summary: 

Responsible for scanning, indexing all incoming documents into the Horizon Business Folder (HBF) system in a timely manner. Pull data for audits and assist with special projects. Reports to CBO Supervisor(s) and or CBO Director

Essential Job Duties:  

  • Demonstrates competency when placing materials in the appropriate file in accordance with departmental filing systems.
  • Demonstrates competency when locating and removing requested information.
  • Maintains accurate records of materials removed from files.
  • Demonstrates competency when investigating missing information by searching files, contacting the last person to whom records were given.
  • Purges files of out-dated or unnecessary information in accordance with departmental policy and records retention timely.
  • Demonstrates competency when locating and pulling for special reports/projects in a timely manner.
  • Retains business office records in a readily retrievable fashion including files that are sent to the storage (Iron Mountain).
  • Maintains and controls receipt and proper distribution of all materials required by departmental employees.
  • Collects outgoing mail, meters the mail appropriately, and then delivers to the hospital operator for pick up.
  • Scans and indexes all documents received in a timely manner.
  • Prepare batches accordingly
  • Sort correspondence by the facility
  • Validate data scanned appropriately, then work any error ques that occur on each encounter
  • Performs all other duties and special projects as assigned.

Job Requirements

Behavioral Standards: 

  • Exhibits customer and service-oriented behaviors in everyday work interactions.
  • Demonstrates a courteous and respectful attitude to the internal workforce and external customers.
  • Communicates accurately and appropriately.
  • Works well and efficiently under minimal supervision.
  • Handles difficult situations in a discreet and professional manner.
  • Is adaptable to changes in assignments and priorities.


  • Provides accurate and timely written and verbal communication of information in a manner that is understood by all.  
  • Able to listen, understand, problem-solve, and carry-out duties to ensure the optimal outcome.
  • Able to use IT systems in an accurate and proficient manner.


  • Contributes toward effective, positive working relationships with internal and external colleagues.
  • Demonstrates cooperation, flexibility, reliability, and dependability in all daily work activities and a willingness to collaborate with others for the good of the customer and the organization.


ADA/Physical Demands:

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Such accommodations must be requested by the employee/applicant in order to be considered.
  • Required to stand; walk; sit; use hands to fingers, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; talk and hear, and may taste and smell. The employee is regularly required to lift, push and/or pull weights in excess of 10 pounds, with assistance. Visual abilities, auditory abilities, must be intact to perform duties.