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Administrative Assistant/ Customer Service in Santa Fe Springs, CA at Avanti Hospitals

Date Posted: 10/2/2018

Job Snapshot

Job Description

Central Business Office

Job Title: Administrative Assistant/ Customer Service 

City: Santa Fe Springs / State: California    

Central Business Office

Day Shift

From 8:00 AM

To 4:30 PM

                                      


Job Description and Job Responsibilites

Job Title: Administrative Assistant

Job Summary:  Performs secretarial and general office work as well as maintains the physical environment of the Department under the supervision of the System Director and the CBO Director.

Reports To: System Director/CBO Director

Essential Job Duties:  

  • Answers telephone calls and routine inquiries, makes necessary connections to proper personnel in a timely and courteous manner.
  • Appropriately screens all phone calls for Director
  • Assists patients and third-party payors in resolving problems on various accounts.
  • Demonstrates responsibility for opening and routing departmental correspondence.
  • Reports to patient phone calls and requests in a professional, courteous manner.
  • Responsible for telephone messages when other business office employees are unavailable.
  • Assists walk-in patients and working correspondence in accordance with departmental policies
  • Patient insurance updates
  • Assists Financial Counselor in account follow-up
  • Sorts and opens all incoming mail on a daily basis
  • Assist with pulling documents for audits
  • Performs scanning of documents
  • Performs all other duties and special projects as assigned.

Behavioral Standards: 

  • Exhibits customer and service oriented behaviors in every day work interactions.
  • Demonstrates a courteous and respectful attitude to internal workforce and external customers.
  • Communicates accurately and appropriately.
  • Works well and efficiently under minimal supervision.
  • Handles difficult situations in a discreet and professional manner.
  • Is adaptable to changes in assignments and priorities.

Communication/Knowledge:

  • Provides accurate and timely written and verbal communication of information in a manner that is understood by all.  
  • Able to listen, understand, problem-solve, and carry-out duties to ensure the optimal outcome.
  • Able to use IT systems in an accurate and proficient manner.

 

 

Collaboration/Teamwork:

  • Contributes toward effective, positive working relationships with internal and external colleagues.
  • Demonstrates cooperation, flexibility, reliability, and dependability in all daily work activities and a willingness to collaborate with others for the good of the customer and the organization. 




Job Requirements

Education/Experience:

  • High school graduate or equivalent required
  • Required minimum 1 year general office experience
  • Excellent customer service skills
  • Proficiency in the use of Work, Excel, Outlook and PowerPoint programs preferred.

Licensure/Certifications:  N/A

ADA/Physical Demands:

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed are representative of the knowledge, skill, and/or ability required.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Such accommodations must be requested by the employee/applicant in order to be considered.
  • Required to stand; walk; sit; use hands to fingers, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; talk and hear; and may taste and smell.  The employee is regularly required to lift, push and/or pull weights in excess of 10 pounds, with assistance. Visual abilities, auditory abilities, must be intact to perform duties.

 

Job Requirements

Education/Experience:

  • High school graduate or equivalent required
  • Required minimum 1 year general office experience
  • Excellent customer service skills
  • Proficiency in the use of Work, Excel, Outlook and PowerPoint programs preferred.

Licensure/Certifications:  N/A

ADA/Physical Demands:

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed are representative of the knowledge, skill, and/or ability required.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Such accommodations must be requested by the employee/applicant in order to be considered.
  • Required to stand; walk; sit; use hands to fingers, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; talk and hear; and may taste and smell.  The employee is regularly required to lift, push and/or pull weights in excess of 10 pounds, with assistance. Visual abilities, auditory abilities, must be intact to perform duties.